Make your own free website on Tripod.com

Ontario State Council Website 

Knights of Columbus

New Council Development - Round Tables
   •   875 Runningbrook Drive   •    Mississauga, Ontario, L4Y 2S4   •   

red horizontal line

RETURN

COLLEGE COUNCIL DEVELOPMENT GUIDELINES 

FOR MORE INFORMATION

  KNIGHTS OF COLUMBUS

Knights of Columbus Website

COLLEGE COUNCIL DEVELOPMENT

 

red horizontal line

 

COLLEGE COUNCIL
DEVELOPMENT GUIDELINES

The development of a new college council is a responsibility of the district deputy. In many instances the state new council development chairman who is appointed by the state deputy assists him in this work. To assist and to guide the district deputy and/or the new college council development chairman in the establishment of new college councils, the following guidelines have been developed. They are by no means inclusive. The development of any council, especially a college council, requires a variety of approaches and techniques. What follows are time proven procedures for fulfilling the technical requirements of instituting a college council. The Supreme Council office stands ready to aid the district deputy or appropriate individuals by providing information and materials. Consult the office when undertaking this worthwhile endeavor.

 

STEP NO. 1 -  SURVEY THE AREA

The district deputy should determine the potential , initial and future membership of the college community, in the specific area under consideration. Is there a Catholic population of students from which to draw potential members? Does a resident or commuter population support most extra-curricular activities? What types of programs could a potential college council carry out? The review of these areas is fundamental in assuring a continuous membership enrollment.

 

STEP NO. 2 - CONTACT THE DEAN OF STUDENTS/
COLLEGE CHAPLAINS

The consent of a college official like the dean of students, director of campus activities or residence life office might e necessary. There are certain requirements as determined by the college policy, which must be met prior to the establishment of an organization on campus. Also, check with the established councils in the area. Members who are faculty, administrators or staff at the college can prove invaluable or assisting in the development of a council on campus.

The district deputy's first contact must be with a priest. He should inquire from the Catholic chaplain, the Campus Ministry, or the Newman Centre about the feasibility of initiating a college council on campus. It is essential to obtain support of a priest in this endeavor. His assistance will prove invaluable when instituting a college council.

 

STEP NO. 3 - CONTACT THE STATE DEPUTY

If the survey and councils with college personnel indicate approval to establish a college council, the district deputy should advise the state deputy of this fact. He must also request that the "NOTICE OF INTENT TO ESTABLISH A NEW COUNCIL" (Form #133) be filed by the state deputy with the Supreme Council office.

 

STEP NO. 4 - CONTACT INSURANCE REPRESENTATIVE

The insurance  representative will work with the district deputy in the formation of a new college council. He and his staff constantly work with your district and know it well. It is a wise district deputy who takes advantage of this professional assistance.

 

STEP NO. 5 - FIRST MEETING

Upon receipt of "NOTICE OF INTENT" (Form #133), the Council Growth and Development Department will supply the district deputy with the following items:
a) Copy of the current New Council Development Guidelines, b) Forms #136 - "NOTICE OF INSTITUTION" and #137 - "APPLICATION FOR CHARTER," c) "CANVASSER'S KIT - an assortment of motivational materials and aids.

A date and time for the first organizational meeting should be announced. It is also suggested that the district deputy provide within announcements as well as a notice for the college parish bulletin and/or the campus newspaper regarding the first meeting. Both announcements should be personally delivered to the prospective parties.

 

STEP NO. 6 - COMMITTEE MEETING

Select men interested enough to form a steering committee. Local members as well as college students should play key roles in this area. Meet with them and the insurance representative to prepare plans for the organizational meeting and work involved. It may be well at this time to select from this group a temporary chairman and temporary secretary - the former to act as a membership chairman, the latter to take notes at the meetings and to act as temporary financial secretary.

Note: No college council can be instituted unless a member of the faculty or staff of the college, or permanent resident of the local community, agrees to serve as financial secretary. This intent is to ensure continuity of leadership within the college councils. The district deputy and the secretary should open a bank account under the temporary name of "New Council, Name, Town or City, Knights of Columbus." Only these two individuals should sign checks although the responsibility for these monies rests with the district deputy.

 

STEP NO. 7 - ORGANIZATIONAL MEETING

This meeting should be short and to the point. The the district deputy should preside and welcome the group. "Accentuate the positive!" You are not there to ask the group if they want a college council - you are there to organize a new college council.

The district deputy introduces the representative of the state council (officer or new council development chairman) to "sell" the overall program of the Order. Arrangements should also be made to show the Order's current recruitment film and other films featuring college Knights. "Membership Flip Chart," an indoctrinal 12-minute video depicting the structure and conduct of a typical council and fraternal benefits of membership is also available by writing directly to the Supreme Council Department of Fraternal Services.

The district deputy also introduces the insurance representative who will explain briefly the insurance benefits available to members. The representative should announce that he will personally contact each prospective member at his home or on campus to discuss the insurance features in greater detail.

Members of the clergy or the college chaplain should be introduced and invited to address the gathering.

The district deputy should answer the questions of those present. If the new council committee has not been selected a temporary chairman and secretary, the group present should now elect them.

Initiation fees and dues should be established.
(Suggested initiation fee - $10.00; dues - $15.00)

Tables should be set within the meeting room so that assistance can be offered to prospective members in completing the Membership Document (Form #100). In addition, the district deputy and temporary secretary should collect initiation fees and dues and give receipts.

Recruitment meetings should be held at regular intervals to review progress and supplement the membership drive. Additional organizational meetings should be held to a necessary minimum. Candidates will want action - not oratory.

 

STEP NO. 8 - FIRST DEGREES

There is no need to hold candidates for a large First Degree class. The district deputy may arrange for candidates of the new college council to receive their First Degree as they are enrolled. These Candidates may be included in classes being held by other councils within the district. The district deputy can also arrange for a nearby First Degree team to exemplify the ceremonial or small groups of candidates from time to time.

One First Degree class should be designated as the "Institution Class." The date of this degree can be used as the institution date for the college council. The actual selection of this date is up to the district deputy.

 

STEP NO. 9 - PLANS FOR INSTITUTION

Immediately after the institution date, the district deputy's records indicate that at least thirty men have completed Membership Documents (Form #100) and those who are new have been initiated. The district deputy should now complete the "NOTICE OF INSTITUTION" (Form #136) for the charter members of the council.

  • COUNCIL NUMBER - A council number will then be assigned to the new college council. It is important to remember that Membership Documents (Form #100) for all members - new, transfers and former members - must be received and recorded at the Supreme Council office before a number is assigned. The council will be notified immediately upon issuance of the council number.

  • COUNCIL OUTFIT - The necessary administrative and accounting supplies (more commonly referred to as "council outfit") will be forwarded to the grand knight of the new college council by the Supreme Council upon receipt of the "NEW OF INSTITUTION" (Form #136). There is no charge to new college councils for these supplies.

  • COUNCIL SEAL - An order for the "council seal" will be authorized by the supreme secretary's office when the "NOTICE OF INSTITUTION" (Form #136) is received and the name selected for the new college council is listed on the form.

  • The district deputy may arrange for the election of officers by candidates of the new college council prior to initiation in the First Degree, immediately following the degree or at a formal meeting to be held at an early date after the degree. The grand knight should complete and return Form #185 (Report of Officers Chosen for the Term) to the Supreme Council Formal installation of the officers may be held at the district deputy's preference, but should be scheduled soon.

 

STEP NO. 10 - APPLICATION FOR CHARTER

The name of all "Charter Class" members are to be recorded on the "APPLICATION FOR CHARTER" (Form #137) by the district deputy following the institution of the new college council and forwarded to the supreme secretary's office.

In the event that there is no council name designated on this form, the charter will show the college name and city as the college council's official name. The laws of the Order provide that no council may be named after a living person.

The Supreme Council will engross a charter for the new college council as soon as the institution has taken place and after all membership transactions have been completed. Charter members comprise of only members who signed application or who transferred their membership into the new college council on or before the date of institution.

 

STEP NO. 11 - PRESENTATION OF CHARTER

Upon receipt of the Charter, it is incumbent upon the district deputy to make a formal presentation of the Charter to the grand knight by order of the supreme knight and the supreme board of directors. The Charter gives evidence of the right to exist as a council and the authority to confer degrees in accordance with the charter, constitution and laws of the Order.

It is granted under the corporate powers given by Legislative Act creating this Order, and the same power of granting includes the power of revoking for cause at any time.

 

 STEP NO. 12 - FOLLOW-UP

After the institution of the new college council, it is essential that that the district deputy maintains a close personal contact with the new college council officers and program directors. The district deputy must see that all officers and program personnel are properly trained and instructed in their respective duties and to assure the continued and successful operation of the new college council. They should be urged to take an active role in all phases of council activity.

A "Surge...With Service" packet is sent to the new grand knight when the word of the council's "NOTICE OF INSTITUTION" (Form #136) reaches the Supreme Council. Additionally, the grand knight should complete and return Form #365 (Appointment of Service Program Personnel) to the Supreme Council Department of Fraternal Services. This form is included in the Service Program packet.

We strongly recommend that the district deputy arrange for the leaders of the new college council to view the audio-visual productions that deal especially with this topic. "Those Who Serve" explains the duties of each council officer. "Surge...With Service" details the organizational structure of the Service Program and provides programming suggestions and ideas. Both of these productions are forwarded to the new council by the Department of Fraternal Services.

The college council should begin immediately to make plans for the initiation of its first class o candidates. Growth potential is greatest when enthusiasm of the members is at its peak. An early emphasis on recruitment reflects the continuing excitement of the members to the new college council's ranks.

 

 

 

red horizontal line

 

Knights of Columbus Website

KNIGHTS
OF COLUMBUS
 IN SERVICE TO ONE. IN SERVICE TO ALL

 

COUNCIL GROWTH AND DEVELOPMENT
1 COLUMBUS PLAZA · NEW HAVEN, CT · 06510-3326
1-203-752-4161 or www.kofc.org

Webmaster: Joe Mathews,
 New Council Development and Round Tables State Chairman

  

© Copyright 1999 - 2005 by Knights of Columbus. All Rights Reserved.
Send comments or questions to the web page editor, jcm@3web.net.